VENDOR APPLICATION DEADLINES

Pricing will increase with each application period

  • ROUND 1 APPLICATIONS – CLOSED

     Application Period: November 28 – December 31 

     Review Period: December 31 – January 11 

     Applicants will hear back by the end of the review period. If accepted, payment is processed within 24 hours of email notification of acceptance.

  • ROUND 2 APPLICATIONS – CLOSED 

     Application Period January 1 - January 31  

     Review Period February 1 - February 10

     Applicants will hear back by the end of the review period, but may hear back earlier. If accepted, payment is processed within 24 hours of email notification of acceptance.

  • LATE APPLICATIONS - ACCEPTING FOR OUR WAITLIST!

     Application Period February 1 until all spaces are filled

     Late applications will be reviewed and processed in the order they come in. If accepted, payment is processed within 24 hours of acceptance.

VENDOR EVENT HOURS OF OPERATION

*4 Days of Aloha is a 4 day event however, VENDORS ONLY OPERATE FOR 3 DAYS FROM JULY 25 – 27*

We reserve the right to slightly change operation times in the case of a program change. Vendors will be notified asap of any time changes.

Location: Esther Short Park – Vancouver, Washington

VENDORS ARE REQUIRED TO REMAIN OPEN AND STAFFED FOR THE HOURS LISTED IN RED:

  • Friday, July 24………Gates Open 3pm | Event 4 – 9pm
                                        Vendor Hours: 3pm - 9pm or Sunset

  • Saturday, July 25…..Gates Open 930am  | Day Event: 10am – 5pm | Concert: 630pm - 10pm
                                         Hot Food Vendor Hours: 930am - 10pm
                                         Cold Food Vendor Hours: 930am - 9pm or Sunset
                                         General Vendor Hours: 930am -  9pm or Sunset 

  • Sunday, July 26…….Gates Open 930am | Event: 10am – 5pm
                                        Vendor Hours: 930am - 5pm

 Please Note:
   • Sunset is between 8:45 - 9:00pm therefore, additional lighting is not necessary for vending before sunset.
   • On Saturday only: from 5 - 630pm, 4 Days of Aloha transition from our day event(Hōʻike) to our evening event (Concert In The Park). All 4 Days of Aloha operations remain open and attendees who have an all day pass are able to remain in the festival during that time. Attendees with a concert ticket will be allowed admission at 6:30pm. We require all vendors to remain open at this time. 

VENDOR TRAVEL ACCOMMODATIONS

Special lodging and airfare promotions will be announced soon.

#1 RECOMMENDED HOTEL: Hilton Vancouver Washington

If there’s one place we highly recommend for our vendors, it’s the Hilton Vancouver Washington. Staying here means no rental car, no parking stress, and no long walks with your setup—just pure convenience. The hotel is right across the street from Esther Short Park, just a quick and safe walk across a small side street. You can easily go back and forth for setup, breakdown, restocking, or simply taking a break in the comfort of your room.

When booking directly through 4 Days of Aloha, you will receive a special rate of only $219 per night and a special 30% off parking rates — an incredible value for the convenience, comfort, and peace of mind it offers. The Hilton makes your festival weekend smoother, easier, and so much more enjoyable. 

VENDOR APPLICATION & FEES

1. Regardless of previous years participation, vendors are required to submit an application to be considered. 

2. The vendor fee will increase on December 31 and again on February 1. Vendor costs and price increases will follow this order:

    • General Vendor..………………….$750 → $800 → $850

    • Prepared Cold Food Vendor….$1000 → $1050 → $1100

    • Hot Food Vendor…………………$1200 →  $1250 →  $1300

ALL HOT AND COLD FOOD VENDORS ARE RESPONSIBLE FOR CONNECTING WITH CLARK COUNTY PUBLIC HEALTH FOR THE NECESSARY PERMITTING FOR THIS EVENT. 

3. Vendor fee includes a reserved vendor space for 3 days (Friday, Saturday, Sunday) and does not include a canopy. The standard vendor space sizes are as follows:

    • General Vendor...………………….10ʻ x 10ʻ (a secondary space for storage and sitting can be requested for an additional $50

    • Prepared Cold Food Vendor…....10ʻ wide x 20ʻ deep 

    • Hot Food Vendor……………..…..10ʻ wide x 20ʻ deep

4. Your card on file will not be charged until your application has been accepted. If your application is accepted, your card on file will be charged in full on the last day of the application review period. In the case that your card on file is unsuccessful, you will be notified via email. If we are unable to process your payment within 24 hours of notification, your acceptance will be void and your application will rollover to the next round and review.

5. A $100 cancellation fee will be charged to vendors who cancel their application at anytime.

6. NO REFUNDS will be issued after payment has been processed and vendor application has been accepted. If your application is not accepted, no payment will be processed. 

7. Prepared Cold Food Vendors & Hot Food Vendors are required to pay 15% of gross revenue to Ke Kukui Foundation. Daily reports must be submitted each day. Payment in full is due at the end of the day on Sunday during the required check-out meeting.  

8. Vendors wanting to sell water will be required to purchase our sponsoring water company, Waiākea Volcanic Water through 4DA. Canned drinks and bottled water must be sold at a $3 minimum. 

9. Because our festival and vendor map may adjust each year due to various circumstances, we are unable to guarantee the same space to returning vendors. You may submit location requests on your application under special requests and our team will do our best to accommodate your request. 

10. No booth sharing or selling of items and/or distributing of information for a business other than the one listed on the application, without prior approval. 

11. We reserve the right to deny vendor applications in our efforts to ensure a variety of vendors and products. While 4 Days of Aloha would absolutely love to work with each and every one of you, we are only able to accommodate limited vendor spaces for each category. 

12. Upon acceptance, accepted vendors will need to submit a vendor registration to confirm participation and provide important information necessary for check-in. 

VENDOR EVENT INFORMATION

1. 4 Days of Aloha is located outdoors and is a RAIN OR SHINE EVENT!

2. Booths must be OPEN and STAFFED at ALL times during the event. 

3. Assigned setup check-in times must be followed. Thursday & Friday setup options are available. 

4. A limited number of staff passes per day will be available to vendors depending on their vendor category (general, cold food, hot food). Please secure your staff for this event as staff names will need to be submitted in the beginning of July. Vendors will need to purchase event tickets for any staff that surpass this number. 

5. Vendors must provide their own 10x10 canopy unless one is being rented from 4 Days of Aloha. Canopy must be WHITE or BRANDED only.  Canopies larger or smaller than 10ʻ x 10ʻ are not allowed. Failure to provide your own, appropriate sized canopy may result in forfeiture of your vendor space without a refund.

6. Only approved vendors who have paid for electricity can use electricity. 

7. Areas should be kept neat and presentable. Tables must be covered with a cloth or other appropriate covering. Storage containers must be placed out of view under a table or covered and neatly stored in a storage tent . White or black tarps are required if used for covering.

8. Vendor space banner/sign and business cards distributed must match the business name on the vendor application. Additional signage and advertising displayed or given out at your booth must be approved. Any advertising that has not been approved will be asked to be taken down or put away. 

9. Menu items or products not listed on your application will not be allowed to be sold at your vendor space without approval. 

10. Vendors are not allowed to sell out. Please prepare to have enough product to remain open and operating for all required hours and/or prepare your staff to accommodate restock runs if necessary. 

11. Vendors before, during and after the event will be responsible for providing their own security of valuables. Theft and loss are the responsibility of the vendor. The park is enclosed with a fence and we will have security officers patrolling the park area overnight, however any items left overnight are at your own risk. If you choose to leave your tent, please drop your tent to the lowest settings or enclose the tent with tarp siding. 

12. By submitting a vendor application, it is understood that in case of fire, strikes, accidents, transportation contingencies, rain/heat, any causes due to Mother Nature or for any other cause whatsoever beyond our control, Ke Kukui Foundation will not be held responsible for any injury, loss or damages.

For any vendor questions please email [email protected].