COVID-19 PROTOCOLS

4 Days Of Aloha will defer to the City Of Vancouver for COVID-19 mandates and parameters upon the opening of the festival

CANCELLATION:

Refunds in full by May 31st 2022. After May 31st, there will be NO REFUNDS unless the event is canceled. The festival is held outdoors and is a rain or shine event. 

EVENT TICKETING:

Thursday July 21st: No General Vending, invite only. Location TBA. FREE to attend. 

Friday July 22nd: "Concert In The Park ft. Kapena!" - Adults - $30  Children 10 & under - FREE

Saturday July 23rd: "Hōʻike" - Adults - $10  Children 10 & under - FREE

Sunday July 24th: "Multi-Cultural Celebration" - Adults $10  Children 10 & under - FREE &

"Aloha Fun Run - 5K, 10K & Keiki" - 5K - $30, 10K - $40, Keiki - Free

HOURS OF OPERATION:

Friday July 22nd: 4:00 pm - 9:00 pm *ʻConcert In The Parkʻ concludes at 10pm*

Saturday July 23rd: 10:00 am - 7:00 pm

Sunday July 24th: 10:00 am -  5:00 pm

VENDOR PRICING:

General Merchandise, Informational, Arts & Crafts Vendors - $700

Prepared Cold Food Vendors - $950 + 15% daily revenue

Hot Food Vendors - $1300  + 15% daily revenue  

Nonprofit - 20% off (limited spacing available)

RENTALS/ADD-ONS:

Electricity for General Merchandise, Informational, Arts & Craft Vendor - $50

Electricity for Food Vendors - $100

Tent, Table, Chairs Rental - $199
includes 1-10x10 tent, tent weights, 1-6ft table, 2 chairs

Special Requests - $50
Example: Requesting a specific space or location. 

Space fee includes Friday, Saturday and Sunday at Esther Short Park. All spaces are assigned after a committee reviewing process. A very limited number of spaces have electricity and are assigned on a first come, first served basis. All vendors must supply their own tents, tables, tablecloths, chairs, booth necessities and extension cords (when applicable). We have a limited number of tents available for rent. 

In an effort to ensure a diverse array of products and services and to limit the number of duplications, the 4 Days of Aloha Vendor Committee will notify you of acceptance or declination within 20 days of review. For this reason, it is beneficial to submit your application early, as applications are reviewed in the order they are received.  

Did you know? If you become a Festival sponsor your space fee is credited (up to a $700 value or higher depending on sponsor level).  Please e-mail [email protected] if you are interested in becoming a valued sponsor!

VENDOR REQUIREMENTS:

• All vendors are required to load in and load out all of their own equipment.
• Space size is 10’ x 10’ for General Merchandise, Informational, Arts & Crafts Vendors - Your 10x10 space is your space for selling. You may use the backside of your business tent to set up a service tent (up to an 8'x8' max.) for sitting and product storage for enclosed containers or containers with closed lids as long as it is kept organized, tidy and respectful of the space of your surrounding neighbors and festival attendees. We do realize the sun can be a factor with mid-summer heat. All secondary tents must be approved by [email protected].
• Space size is 10’ x 20’ for Prepared Cold Food Vendors - 10' Front for selling and 20' deep for production. Please do not exceed this area. Your supplies and storage must remain in this area. Registration fee includes trash pick up. 
• Space size is 10' x 20' for Hot Food Vendors - 10' Front for selling and 20' deep for production. Please do not exceed this area. Your supplies and storage must remain in this area. Registration fee includes trash pick up for hot food vendors for all 3 days. Additional charges will be applied if there are oil stains on the cement areas or if sink drains are plugged by food debris. The additional charges will be applied to all hot food vendors evenly, and the fee will depend upon the amount of time needed by City of Vancouver maintenance employees to unclog the drain and clean the cement.
  
• Vendors are required to remain open for business from the start of the program until the closing of each event day. 
• Vendors are required to clean up their own garbage and recyclables at the end of the event. You can leave bagged garbage at your space at the end of your day. The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day!
• ONLY VENDORS WITH AN APPROVED SECONDARY TENT WILL BE ALLOWED AN ADDITIONAL TENT
• If you are using rented tents, tables and chairs, please break them down accordingly and placed in your space area for post event pick up. 
• Vendors will be charged a minimum of $100 for violating any of the above stated requirements.

GENERAL INFORMATION FOR PREPARED COLD FOOD AND FOOD VENDORS:

• Please submit a list of all menu items and prices along with your application. 
• Please be prepared to declare your daily sales revenue (food and beverage) at the end of the last day to the Vendor Committee point person. All payments are 15% of GROSS SALES are due by the end of the festival on Sunday.
  
• IMPORTANT:  Most Food Vendors are required by the state of Washington to obtain a food permit. Please go to Food Service Permitting for Clark County for a thorough listing of requirements. You must submit your application for your permit no later than 2 weeks prior to the event. 
• Hot Food Vendors require an up to date Class-K Fire Extinguisher. 
• Hot Food Vendors must be cleared by the inspector BEFORE conducting business. Health inspections happen at 1pm on Friday.

INSURANCE: 

Vendors are encouraged to carry your own insurance for the festival.

LOCATION OF YOUR SPACE:

The committee will assign you a space number within the proper category. Any special requests for space location will only be considered if indicated on your vendor application. You will receive your assigned space number along with your assigned setup time one week before the event.

VENDOR SETUP:

• Vendors may drive their vehicles onto the park grounds on FRIDAY ONLY prior to the start of the event to drop off supplies. 
• All vehicles must immediately exit the site after your drop off is complete so that other vendors may access the site. 
• Unattended vehicles will be towed. 
• Cardboard is required to be placed under your vehicle in case of oil leaks. 
• All vehicles must exit the premise prior to the start of the "Concert In The Park" on Friday. 
• NO vehicles will be allowed onsite Saturday and Sunday. You will need to refresh your booths using a hand truck or wagon.   

NOTE: We will send you a separate email notifying you of your assigned location once your space location is determined. Each vendor will receive a specified time for set up - vendors who arrive before or after their designated time, will be directed to the back of the line. Set-up and start times subject to change.

VENDOR ADMISSION:

• Vendors will need to provide names of staff that will be allowed to enter through our service entry gate. 
• Vendor passes must be presented with a valid ID each time you enter the park.

SCHEDULE:

On Friday: The event begins at 4:00 pm and ends at 9:30 pm

• Set-up 10:00 am – 3:00 pm  (Vehicles allowed onsite Friday only)
• Park interior vendors:  Enter thru the North gate located on West 8th Street, drop off at your location, then exit the same way through the North gate. 
• Vendors assigned to the hot food court area: Enter and exit thru the Southeast gate located on the corner of West 6th Street and Columbia Street. Remove your vehicle asap to allow others to set up. 
• General/Craft vendors are welcome to start business as soon as your booth is set up and functioning.  
• HOT FOOD VENDORS must wait until AFTER THE INSPECTION to begin business.
• Friday evening is the only time vendors will have the option to close prior to the end of the event. Vendors may close at 8:30pm, before the headline band begins.

On Saturday: The Hoʻike begins at 10:00 am and ends at 7:00 pm

• Set-up 7:00 am – 9:00 am.
• Please feel free to open for business prior to 10:00 am.
• No vehicles allowed onsite prior to opening. You will need to refresh your booths using a hand truck or wagon. 
  

On Sunday: The Multicultural Festival begins at 10:00 am and ends at 5:00 pm

• Set-up 7:00 am – 9:00 am.
• Please feel free to open for business prior to 10:00 am.
• No vehicles allowed onsite prior to opening. You will need to refresh your booths using a hand truck or wagon.

PARKING - (Pending on updates from the city officials)

3-day parking passes are available for advance purchase for $30 per vehicle. The parking area is located south of Esther Short Park, in the grassy lot at the corner of Esther Street and Phil Arnold way (see map). Parking pass is valid Friday afternoon through Sunday. Overnight parking allowed. No security provided. Parking lot is not locked at night.

There is a parking garage across the park on 6th Street. Pricing may vary. 

Street parking is available on a first come first serve basis. 

Parking in a reserved space will may lead to your vehicle being towed. 

VENDOR CLOSING:

At the end of the event on Sunday, vehicle access to the park will begin after 5:00 pm to pick up supplies.  Each vendor is responsible for cleaning their booth area after the event. All equipment and merchandise must be removed from the park site by 9:00 pm on Sunday. Please drive SLOW and CAREFULLY as the park will still be occupied by participants and attendees. Tent, Table, and chair rentals must be packed away properly and placed at the edge of the grass near the sidewalk.

The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day!

SECURITY:

Vendors before, during and after the event will be responsible for providing their own security of “valuables.” Theft and loss are the responsibility of the vendor. 4 Days Of Aloha will have security officers patrolling the park area overnight on Friday and Saturday night, however any property left overnight is at your own risk. Please drop your tents to the lowest settings overnight.

DISCLAIMER:

By submitting the vendor application, it is understood that in case of rain, fire, strikes, accidents, transportation contingencies or for any other cause whatsoever beyond our control. Ke Kukui Foundation & 4 Days Of Aloha will not be responsible for theft of any items you intend to sell or items in and around your booth area. 

FLIGHTS:

Please check the event website for partner airline discounts

HOTELS/LODGING INFORMATION:

Please check the event website for preferred hotel partners

CONTACT INFORMATION:

email: [email protected]