VENDOR APPLICATION DEADLINES
Pricing will increase with each application period
• ROUND 1 APPLICATIONS – CLOSED
Application Period: November 20 – December 11
Review Period: December 12 – December 18
Applicants will hear back by the end of the review period.
• ROUND 2 APPLICATIONS - CLOSED
Application Period December 12 – January 2 | EXTENDED TO JANUARY 9
Review Period January 3 – January 10 | EXTENDED TO JANUARY 16
Applicants will hear back by the end of the review period.
• LATE APPLICATIONS - STILL ACCEPTING APPLICATIONS!
Application Period January 9 until all spaces are filled
Late applications will be reviewed and processed in the order they come in.
VENDOR EVENT HOURS OF OPERATION
*4 Days of Aloha is a 4 day event however, VENDORS ONLY OPERATE FOR 3 DAYS FROM JULY 26 – 28*
We reserve the right to slightly change operation times in the case of a program change. Vendors will be notified asap of any time changes.
Location: Esther Short Park – Vancouver, Washington
VENDORS ARE REQUIRED TO REMAIN OPEN AND STAFFED FOR THE HOURS REFLECTED IN RED:
• Friday, July 26………Gates Open 3pm | Event 4 – 9pm
Vendor Hours: 3pm - 9pm or Sunset
• Saturday, July 27…..Gates Open 930am | Day Event: 10am – 5pm | Concert: 630pm - 10pm
Hot Food Vendor Hours: 930am - 10pm
Cold Food Vendor Hours: 930am - 9pm or Sunset
General Vendor Hours: 930am - 5pm | 630pm - 9pm or Sunset (5 - 630pm is optional)
• Sunday, July 28…….Gates Open 930am | Event: 10am – 5pm
Vendor Hours: 930am - 5pm
Please Note:
• Sunset is between 8:45 - 9:00pm therefore, additional lighting is not necessary for vending before sunset.
• On Saturday only: from 5 - 630pm, we transition from our day event to our evening concert. All 4 Days of Aloha operations remain open and attendees who have an all day pass are able to remain in the festival during that time. Attendees with a concert ticket will be allowed admission at 6:30pm. General Vendors will have the option to close for a break from 5 - 630pm but we require Hot & Cold Food Vendors to remain open.
VENDOR TRAVEL ACCOMMODATIONS
• LODGING: Select hotels will be offering a special event rate for 4 Days of Aloha participants.
• Hilton Downtown Vancouver: Special 4 Days of Aloha Rate: $195/night Promo Available Now Until 6/20/24 BOOK ONLINE NOW
• AIR TRAVEL: FLYING FROM HAWAIʻI? Please book your Hawaiian Airlines trip to 4 Days of Aloha for 5% off using the affiliate link.
• CARGO SHIPPING: SHIPPING FROM HAWAII? 4 Days Of Aloha is pleased to offer an air cargo discount through our airline sponsor, Hawaiian Airlines. For more information please inquire on shipping from Hawaii to PDX.
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VENDOR APPLICATION & FEES
1. Regardless of previous years participation, vendors are required to submit an application to be considered.
2. The vendor fee will increase on December 12 and again on January 10. Vendor costs and price increases will follow this order:
• General Vendor..………………….$700 → $750 → $800
• Prepared Cold Food Vendor….$950 → $1000 → $1050
• Hot Food Vendor…………………$1300 → $1350 → $1400
3. Vendor fee includes a reserved vendor space for 3 days and does not include a canopy. The standard vendor space sizes are as follows:
• General Vendor...………………….10ʻ x 10ʻ (a secondary space for storage and sitting can be requested for an additional $50
• Prepared Cold Food Vendor…....10ʻ wide x 20ʻ deep
• Hot Food Vendor……………..…..10ʻ wide x 20ʻ deep
4. Your card on file will not be charged until your application has been accepted. If your application is accepted, your card on file will be charged in full on the last day of the application review period. In the case that your card on file is unsuccessful, you will be notified via email. If we are unable to process your payment within 48 hours of notification, your acceptance will be void and your application will rollover to the next round and review.
5.NO REFUNDS will be issued after payment has been processed and vendor application has been accepted. If your application is not accepted, no payment will be processed.
6. Prepared Cold Food Vendors & Hot Food Vendors are required to pay 15% of gross revenue to Ke Kukui Foundation. Daily reports must be submitted each day. Payment in full is due at the end of the day on Sunday during the required check-out meeting.
7. Because our festival and vendor map may adjust each year due to various circumstances, we are unable to guarantee the same space to returning vendors. You may submit location requests on your application under special requests and our team will do our best to accommodate your request.
8. No booth sharing or selling of items and/or distributing of information for a business other than the one listed on the application, without prior approval.
9. We reserve the right to deny vendor applications in our efforts to ensure a variety of vendors and products. While 4 Days of Aloha would absolutely love to work with each and every one of you, we are only able to accommodate limited vendor spaces.
10. Upon acceptance, accepted vendors will be asked to submit a vendor registration to confirm participation and provide follow up information.
VENDOR EVENT INFORMATION
1. 4 Days of Aloha is located outdoors and is a RAIN OR SHINE EVENT!
2. Booths must be OPEN and STAFFED at ALL times during the event.
3. Assigned setup check-in times must be followed. Thursday & Friday setup options are available.
4. A limited number of staff passes per day will be given to vendors depending on their vendor category (general, cold food, hot food). Vendors will need to purchase event tickets for any staff that surpass this number.
5. Vendors must provide their own canopy unless one is being rented from 4 Days of Aloha. Canopies larger than 10ʻ x 10ʻ are not allowed. Failure to provide your own, appropriate sized canopy may result in forfeiture of your vendor space without a refund.
6. Areas should be kept neat and presentable. Tables must be covered with a cloth or other appropriate covering. Storage containers must be placed out of view under a table or covered and neatly stored in a storage tent . White or black tarps are required if used.
7. Vendor space banner/sign and business cards distributed must match the business name on the vendor application. Additional signage and advertising displayed or given out at your booth must be approved. Any advertising that has not been approved will be asked to be taken down or put away.
8. Menu items or products not listed on your application will not be allowed to be sold at your vendor space without approval.
9. Vendors are not allowed to sell out. Please prepare to have enough product to remain open and operating for all required hours and/or prepare your staff to accommodate restock runs if necessary.
10. Vendors before, during and after the event will be responsible for providing their own security of valuables. Theft and loss are the responsibility of the vendor. We will have security officers patrolling the park area overnight, however any items left overnight are at your own risk. If you choose to leave your tent, please drop your tent to the lowest settings or enclose the tent with tarp siding.
11. By submitting a vendor application, it is understood that in case of fire, strikes, accidents, transportation contingencies, rain/heat, any causes due to Mother Nature or for any other cause whatsoever beyond our control, Ke Kukui Foundation will not be held responsible for any injury, loss or damages.
For any vendor questions please email [email protected].
